Nomination and Voting Procedures!
The following procedures have been approved by the executive board for the DMF
ballots:
Ballot structure
A three part ballot will be used: Submission Phase, an Open Nomination Ballot,
followed by a Final Ballot.
1-Submission Phase
For a detailed description of the three phases, see the FAQ.
2-Open Nomination Ballot
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The nomination form will ask each voter to write-in up to two different names
for each category.
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The same group or individual cannot be nominated in more than one
"artist/group" category within a field. Restricted
categories will be clearly marked on the ballot with an asterisk.
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An artist may vote for his or herself.
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A list of recordings released during the eligible time period will be included
with the nominating ballot for reference. The list will clearly indicate that
it is not exclusive and that any qualified recording may be nominated.
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Votes will be tabulated by a pre-determined counting committee following
verification procedures. Nomination ballots will be retained for a reasonable
period of time, not to exceed two years, and made available for inspection by
interested parties.
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The full tally count will be presented to the entire nominating committee for
verification and final selection.
Verification and selection
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The top six verified vote-getters that meet qualifying criteria will be on the
final ballot in most categories. Outstanding Musician categories will have
eight finalists.
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The nominating committee will be responsible for verifying that nominated
artists meet eligibility criteria, are in appropriate categories and that names
are spelled correctly.
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In the event of a tie, the committee has discretion to use more or fewer than
six nominees, or to move a nominee to another appropriate category. If the tie
results in an unwieldy number of verified nominees, the tie will be broken by
random drawing.
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Names may not be added by the nominating committee.
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The committee has discretion to eliminate a category if there is an
insufficient return or fewer than three qualified nominees.
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The final ballot will be proofread by at least two committee members other than
the person who compiled the ballot.
3-Final Ballot
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Final ballots will have six verified nominees in each category. (See nomination
information above).
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Voters from the DMF database will choose one from each category in which they
vote. Voters will be encouraged to vote only in categories they are
knowledgeable in and to objectively consider quality of musicianship and
artistry.
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The winners will be the artists with the most votes.
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Tabulation is done on the computer tabulation database and a random sample can
be tested to ensure accurate data entry. Results will be retained for a
reasonable period of time, not to exceed two years, and will be available for
inspection by interested parties.
Qualification and Eligibility Criteria; Definitions
To be eligible:
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Artists must have a tie to southeast Michigan. Such ties include nativity, long
term residency, current residency, or having done a body of work within the
southeast Michigan area that has resulted in permanent and indelible
identification with the area.
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To be eligible for recording categories, a recording must be by local
artists (defined above) and released to the public between December 1, 2007 and
November 30, 2008.
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National Recordings are records that have national retail distribution.
General
The approved procedures will be published on our web site.
Questions regarding these proceedures should be directed to the board via our Contact Us Form
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